Skip to main content

Search

Get the support you need

How to Use the Financial Report Suite in Desktop

Overview

The reports in the Financial menu differ from those in the Reports menu. While the Reports menu contains pre-formatted options (some of which may not be available in all PIMSY applications), the Financial Reports focus specifically on company financial information.

 

Required Permissions and Prerequisites 

  • This article is in reference to our Desktop application
  • Please assign the appropriate profile for viewing and managing Financial Reports

 

 

Step-by-Step Instructions

 

 

Step 1: Navigating to the Financial Reports Menu

From the top navigation menu, go to:

Financial > Reports

 

You can run reports based off the dates that matter to your agency.  invoiced date, or the date of service. You can also run them based on specific dates regarding payments. Important to note: 

  • The Invoiced Date is the date the claim was initially billed (when the Invoiced checkbox was checked).

  • The Service Date is the date taken from the note. 

  • The EOB Date is the date that the payer tried to pay it.

  • The Received Date is when the check hits the account. Its taken from the 835 BPR line from an 835- so if a payment is posted via a paper check its up to the user to update the "received date" to reflect when it was deposited into the bank. If its an ACH its the same date - the EOB and Received date would be identical.

  • The Posting Date is when the payment received box is checked.

Step 2: List of Reports

  • Aging Report
    • This report provides a list of billable sessions within a selected date range and calculates aging values by subtracting payments received (based on the EOB date) from the total billed amount.
  • AR Report
    • This report displays billable sessions within a selected date range that still have outstanding balances. It provides a clear breakdown of amounts paid versus amounts remaining to be collected.
  • Daily Posting Report
    • This report allows you to easily view payments posted on a daily basis, along with the staff member who posted them.
  • Day Sheet/Deposit Report
    • This report provides a daily view of posted payments and also generates a deposit form for accurate record-keeping.
  • Denial Report
    • This report provides detailed information on claim denials, pulled directly from the invoicing screen.
  • Payer Aging Report
    • The Payer Aging Report shows outstanding claims organized by payer, making it easy to track balances and identify unpaid claims.
  • Payroll Detail Report
    • This report provides detailed information from the Payroll Advanced area, displaying data across users and pay periods.
  • Primary Services Report
    • This report displays a list of billable sessions for the Primary Payer within the selected date range, providing a clear view of the total revenue generated during that period.
  • Refund Report
    • This report shows a complete list of all refunds issued, whether to clients or received from third-party payers.
  • Room Utilization Report
    • This report provides a weekly overview of billable appointment accounts, organized by room.
  • Session Payment Report
    • This report provides a quick overview of the collection status for each session note, filtered by service date.
  • Unapplied Credit Aging Report
    • This report allows you to quickly identify client statement items where session credits exist that need to be addressed.
  • Write Off/Adj Report
    • This report displays all write-offs and adjustments made within a selected date range.
       

 

Step 3: Running a Report

After selecting a report from the Reports menu, the report screen will open. Apply the desired filters to set your search criteria, then click Refresh to generate the report. 

All of the reports allow you the freedom to categorize based off any of the headers available. To recategorize them, simply click on the headers to drag them to the far left. 

If you want to drill down, click on the header you want to drill into, and in the top right corner of the tab a funnel appears. Click on the funnel to make your selections and the report will expose only the claims that match your criteria. 

To print, click Print at the top right of the screen. Once in print view, click the carrot next to Export, where you can export to pdf, excel, or other formats. 

 

 

 

 

🔗 Related Article(s)

Related to